A little more than a year ago, I was appointed interim dean of my college. My predecessor had left us abruptly, and as a former school chair and senior associate dean, I was a predictable choice. Here are some recommendations based on this unexpected journey.
Before You Even Begin
Ask your provost to add the option of applying for the dean position to your appointment letter, just in case. I did but soon determined I would not be a candidate. I had become too much of an insider over the prior 13 years to be the improvement agent I thought my college needed. In my experience, external hires are better at bringing about critical change because they arrive without a set reputation and entrenched expectations. The fact that several colleagues encouraged me to apply for the position made clear to me that many people wanted things to stay the same. Many of them seemed to say, “We know you, and we know you won’t rock the boat.”
Seek the Fellowship of Staff
As an interim dean, more so than a full-term dean, you quickly need to earn the respect and goodwill of the college staff, associate deans, chairs and directors. I received buy-in by acknowledging that the continued success of the college didn’t depend on me as “decider in chief,” but on the hands-on collaboration from everyone. Send clear signals that “it’s the team, not the dean.”
‘Not All Those Who Wander Are Lost’
I participated in a formal orientation for new administrators by the University System of Georgia about legal, organizational and leadership matters. Other than that, I was mostly left to my own devices, especially when it came to prioritizing among the numerous events and meetings to which a dean gets invited. I ended up wandering into events at which I was the only dean, but ironically this earned me much fortuitous appreciation. When requesting a meeting with a newly elected Faculty Senate leader, they told me my kind of outreach was unheard-of. We had a great convo over a double espresso, and I learned loads about faculty concerns and hopes.
Seek the Fellowship of Other Deans
Deans operate at the intersection between senior leadership and department chair, and being wedged in the middle makes for good collegial collaboration. My fellow deans communicated swiftly and reliably and shared draft documents, and we often managed to speak with a common voice on issues. I reciprocated their support by creating a fancy name (“Veritable Decanalia”) for our monthly social gatherings at a hotel bar.
Don’t Be Interim
Don’t think of yourself as a placeholder who just keeps the trains running. You are, in fact, the dean, and it’s OK to improve upon your predecessor’s strategies. While you should think twice about too many radical changes (for example, to your college’s reporting structure), feel free to add your own signature. In my case, the signature moves had to do with a focus on student success. For example, two months after taking charge, I adjusted existing budget priorities based on recent data and moved 40 percent of new funding to support graduate education. I also convinced the college advisory board members to become a “giving board” and help fund additional need-based dean’s scholarships for undergraduate students.
Finally, I surprised everyone by organizing a Year of the Liberal Arts at my STEM-focused university. Such activities can amplify your college’s reputation, and more so when nobody expects this level of activity while an interim person is dean. And they signal to prospective dean candidates that your college is a vibrant place they might want to join.
And: Be Interim
Does that sound contradictory? Well, the temporary nature of your appointment can increase the success of your successor if you take care of essential housekeeping items before they arrive. Your successor should not, as one of their first actions, be obliged to impose a spending freeze on a department whose chair overspent by several hundred thousand dollars, and they should not have to press a unit into a memorandum of understanding to return to their contractually mandated (but clandestinely lowered) teaching load. It’s easier for you to repair such matters, and the new dean can begin their work without turning into Draco, the enforcer.
Over all, heed Gandalf’s advice from The Lord of the Rings for your interim appointment: “All we have to decide is what to do with the time that is given to us.” If being constantly reminded of the limited nature of the position bothers you, don’t go for this kind of job. My appointment as interim dean was announced at the same time as the timeline and details for the search committee to replace me; the search process ran simultaneously with my daily work, and an eager staff member changed the nameplate outside my office door two weeks before I moved out. So it goes.
If you enjoy, for a window of six months to one year, improving the conditions within which students, staff and faculty may thrive, jump at the chance. Your rewards include a steep learning curve and a better understanding of your own institution and higher education in general.
Of course, while you are on this exhilarating journey of servant leadership, start planning early on for the time after your appointment ends. I admit to having a momentary feeling of relief about moving out of a position that included, especially since January 2025, more political and budgetary emergencies than I had bargained for. But I was just as swiftly persuaded to support my new dean by remaining part of the college leadership team, albeit in an appointment that honored what I had recently learned.
Richard Utz is senior associate dean for strategic initiatives in the Ivan Allen College of Liberal Arts at Georgia Tech.
